Circular / Notice Format Generator
Write the message; get a correctly structured circular or notice — reference number, audience line, subject, and signatory — ready for the notice board or the diary.
- 100% free
- No sign-up required
- Print-ready A4 output
- Nothing uploaded — runs in your browser
Subject: ____________________________
Circular
________________________________________________________________
A4
Print-ready output
0
Sign-ups required
100%
In-browser — no data leaves your device
Circulars that parents actually read and offices can trace
Each block explains one part of how this works and how to read the result.
Reference number, audience, subject — the traceability trio
A circular differs from a casual message in exactly three elements: a reference number (so it can be cited later — "as per circular KPS/CIR/2026/23"), an explicit audience line (so nobody argues they weren't covered), and a one-line subject that says the whole point. Offices archive circulars by reference number; parents scan only the subject line. Get those right and the body can be short.
The circular/notice selector switches the heading: circulars go out to their audience (diary, app, email), while notices are posted on the notice board — same structure, different distribution.
Writing the body
Lead with the operative fact — the change, the date, the requirement — in the first sentence, then add context. Separate paragraphs with a blank line in the body box and the generator formats them properly. Keep one circular to one subject; two subjects means two circulars, because filing and later reference break otherwise.
Schools that also need delivery confirmation pair the printed circular with an app announcement — Knwdle's announcements feature records which parents actually saw it.
Format source
Standard institutional circular/notice structure (letterhead, reference number, date, audience line, subject, body, issuing authority) as used in school and college official communication.
Frequently asked questions
What is the difference between a circular and a notice?
Distribution: a circular is sent to its audience (students' diaries, parents' app or email, staff registers), while a notice is displayed at a location (the notice board). The structure — reference number, date, audience, subject, body, signatory — is identical, which is why this tool generates both from one form.
Why does a school circular need a reference number?
Traceability. Circulars create obligations ("fees due by…", "timings change from…"), and later disputes are settled by citing the exact circular. A running reference series per year (e.g. KPS/CIR/2026/23) lets the office file, retrieve, and cite every circular unambiguously.
Who signs a school circular?
The issuing authority — normally the Principal, or the Manager/Secretary for management-level decisions like fee revisions. Circulars announcing decisions beyond the signatory's authority are a common governance mistake; match the signatory to the decision.
How long should a circular be?
As short as the operative facts allow — the change, the effective date, and what the reader must do. Parents read the subject line and the first sentence; put the decision there and the details after. One subject per circular, always.
How do I confirm parents actually received a circular?
Paper circulars can't confirm receipt — diary signatures are the traditional workaround. Schools using a parent-communication app get read receipts per parent; the printed circular then serves as the formal record while the app handles delivery confirmation.
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More free calculators and formats in the same lane.
For developers & AI agents
The Circular / Notice Format Generator is also available as a free, unauthenticated JSON API — no API key, no sign-up, CORS enabled for all origins. Send a GET request with the parameters below and receive the computed result as JSON, including the source of the format or formula used. Invalid input returns HTTP 400 with a JSON { "error": "..." } body.
GET https://knwdle.com/api/tools/circular-notice-generator| Parameter | Required | Description |
|---|---|---|
institutionName | Yes | Name printed on the letterhead |
institutionAddress | No | Address line under the letterhead |
docType | No | "Circular" or "Notice" |
audience | Yes | Who the circular/notice addresses |
subject | Yes | Subject line |
body | Yes | Body text; blank lines separate paragraphs |
refNo | No | Reference number shown top-left |
date | Yes | Issue date (YYYY-MM-DD) |
place | Yes | Place of issue |
signatory | No | Designation shown above the signature line |
Request:
GET https://knwdle.com/api/tools/circular-notice-generator?institutionName=Knwdle+Public+School&docType=Circular&audience=All+students+and+parents+of+Classes+VI%E2%80%93X&subject=Revised+school+timings+from+1st+August+2026&body=With+the+onset+of+the+monsoon+schedule%2C+school+timings+will+be+revised+to+8%3A30+AM+%E2%80%93+2%3A30+PM+with+effect+from+1st+August+2026.%0A%0ASchool+transport+will+operate+as+per+the+revised+timings.+Parents+dropping+their+wards+personally+are+requested+to+note+the+change.&refNo=KPS%2FCIR%2F2026%2F23&date=2026-07-25&place=Kolkata&signatory=Principal
Response:
{
"tool": "circular-notice-generator",
"name": "Circular / Notice Format Generator",
"formatSource": "Standard institutional circular/notice structure (letterhead, reference number, date, audience line, subject, body, issuing authority) as used in school and college official communication.",
"document": {
"title": "Circular",
"subject": "Revised school timings from 1st August 2026",
"textLines": [
"To: All students and parents of Classes VI–X",
"",
"Subject: Revised school timings from 1st August 2026",
"",
"CIRCULAR",
"",
"With the onset of the monsoon schedule, school timings will be revised to 8:30 AM – 2:30 PM with effect from 1st August 2026.",
"",
"School transport will operate as per the revised timings. Parents dropping their wards personally are requested to note the change."
],
"text": "To: All students and parents of Classes VI–X\n\nSubject: Revised school timings from 1st August 2026\n\nCIRCULAR\n\nWith the onset of the monsoon schedule, school timings will be revised to 8:30 AM – 2:30 PM with effect from 1st August 2026.\n\nSchool transport will operate as per the revised timings. Parents dropping their wards personally are requested to note the change."
}
}
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